Located on the 15th floor of Galter Pavilion, the Core Lab is CLIA and CAP accredited. Core Lab follows Good Laboratory Practices and is staffed by medical technologists who complete Good Clinical Practice and research ethics training through CITI, as well as protocol-specific training, and are IATA certified. For copies of certificates, contact crucorelab@nm.org.
Lab hours are 7:30 a.m. to 5 p.m., Monday through Friday. Complex processing (requiring a lab technician) may be available outside of these hours; email crucorelab@nm.org to discuss.
Services include:
- Specimen Processing: Clinical and research assay processing following protocol specific instructions; protocol specific bar-coded labels upon request.
- Specimen Storage: For studies active with the CRU, 24/7 monitored specimen storage including ambient, refrigerated (4°C), and frozen (-30°C, -80°C) temperatures; after study closure, storage is available for a quarterly fee.
- Specimen Shipment: Packing and shipping of ambient, refrigerated and/or frozen specimens; specimen shipment tracking for confirmation of shipment receipt.
- Specimen Processing & Assay Equipment: Temperature-controlled high-speed centrifuges; ELLA immunoassay instrument (ELISA); dry ice and liquid nitrogen
- Clinical Assays: Qualitative Urine Pregnancy and Abbott ID NOW: COVID-19 Testing
- Research Assays: ELLA (see a list of available assays or contact crucorelab@nm.org)
Contact nucats-cru@northwestern.edu for current pricing.
To schedule patients for a study open in CRU, contact
CRUSCHEDULE@nm.org or call 312-926-4452. Email or call to confirm the desired appointment time prior to submitting a registration form:
- At least 72 hours’ notice is strongly encouraged for ALL visits.
- For the first patient on study, 72 hours’ notice is required.
- We accommodate schedule change requests to the best of our ability, but may not always be able to.
- Rarely, same day schedule requests can be accommodated.
Download the Schedule
To submit an initial request for CRU services, complete the revised NUCATS Center for Clinical Research Intake Form. If you have questions about the revisions, contact ccr@nu.edu.
The online RedCap form allows users repeat access prior to submission and does not need to be completed in one session. The form requests key information about each study and serves as the mechanism to submit key study documents (e.g., protocol, consent form, lab manual).
Study teams must complete the CRU Schedule of Events to ensure that the CRU is aware of all services desired at each time point.
An expert team of research nurses, the CRNCs, serve as project managers for the CRU startup process for all studies using CRU nursing services. CRNCs collaborate with Core Lab, NUCATS Finance, Billing and Logistics and others as needed.
Investigators and study team members are an integral part of new study initiation in the CRU; close involvement and prompt responses by study teams help to ensure rapid startup in the CRU.
CRU aims to open studies within six weeks of receipt of all essential study documents from the study team. Essential documents differ by study.
Once a study is open in CRU, study participants may be registered and scheduled in CRU.
Best practices for study teams when submitting a new study include:
- Review our nursing and Core Lab service descriptions, scheduling guidelines and hours of availability. Contact CRUCRNC@nm.org to discuss anticipated needs that fall outside of these guidelines and descriptions.
- Specify any study activities expected to occur outside of the hours of availability noted for the service you plan to use for your study.
- Indicate anticipated frequency of occurrence outside of hours of availability for each activity, and how much notice will be provided when scheduling. CRU leadership assesses feasibility of such requests, and will contact you with questions or concerns.
- Study activities to highlight at or prior to submission include, but are not limited to: medication administration; safety monitoring such as labs, VS, EKGs; post-medication administration observation for adverse effects; specimen collection and processing; and any complex, novel and/or serial protocol-driven activities.
- If your study is particularly complex or novel, please request a presubmission feasibility consult through ccr@northwestern.edu.
The purpose of the FY25 Pre-Submission Draft Budget Tool is to populate the estimated costs of using CRU services. Prices are subject to change. Upon completion, you will be given a cost estimate and the option to download your responses.
- Sherri Willoughby, RN, MSN, manager, Clinical Research Unit
- Anju Tripathi Peters, MD, medical director, Clinical Research Unit
- Wenyu Huang, MD, PhD, medical director, CRU Core Lab
The CRU nursing team includes RNs, clinical research nurse coordinators (CRNCs) and clinical and educational coordinators. The CRU Core Lab is staffed by medical technologists and an operations coordinator. A NUCATS CCR team supports billing, finance, study startup and close out and other logistics. An administrative team focuses on scheduling and reception.
To ensure protocol and regulatory compliance, CRU RNs and medical technologists are trained and experienced in rigorous adherence to research protocols. They complete Good Clinical Practice and research ethics training through CITI, as well as protocol-specific training. CRU RNs obtain ONS/ONCC Chemotherapy Immunotherapy certification. Core Lab staff complete IATA training.
